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FileVision: Going Green Benefits Environment and the Bottom Line Franchisor FOCUS Brands sets example for industries from food service to healthcare and financial services that reducing paper leads to substantial savings.
ATLANTA, April 30, 2008 – Organizations aspiring to “go green” can benefit beyond knowing they’re helping the environment. According to office productivity solution provider FileVision, companies that reduce or eliminate paper-driven processes not only help the environment but also help their bottom line by improving productivity, increasing compliance, reducing storage costs and eliminating time lost to misfiled information and disorganization.
“Protecting the environment is a mission most everyone wants to be a part of, but people assume they have to radically change their behavior, and they don’t immediately realize that going green can also have a positive impact on an organization’s bottom line,” said Laurie Shufeldt, VP of Strategic Business Development, FileVision.
Franchise Company Boosts Productivity, Eliminates Waste and Increases Telecommuting
One FileVision customer who helped the environment and its own bottom line by reducing paper processes is Atlanta-based FOCUS Brands Inc., the franchisor and operator of over 2,100 ice cream stores, bakeries, restaurants, and cafes under brand names such as Carvel®, Cinnabon®, Schlotzsky’s®, and Moe’s Southwest Grill®.
“We’ve significantly minimized our paper processes by using FileVision for document management and electronic filing,” said Kathryn Rookes, senior vice president, FOCUS Brands Inc. “In addition to benefitting the environment, our bottom line also benefits as our productivity improved, we saved on storage by eliminating offsite archiving, and remote staff has access to files in real-time 24/7. I’m also able to organize my data files – like emails – with other documents since everything is electronic.”
Another eco-friendly advantage of using FileVision is remote access to office files. With FileVision, FOCUS Brands can capitalize on its telecommuting policy and help reduce daily commutes of some of its employees. “Before we used FileVision, my administrative assistant had to drive into the office five days a week to file paper documents. Now, she works remotely one day a week where she files work from her home computer,” said Rookes.
FOCUS Brands is a prime example of a company that is not significantly different from healthcare, finance or any other type of business – in that it handles confidential information. The multi-brand organization manages legal affairs, finance, audits, private franchisee and personnel records, etc. in house and, as a result, has to securely and efficiently manage, store, access and responsibly dispose of confidential information. For companies across all industries, paper retention and disposal drives up operating expenses and slows productivity.
“We’ve found that customers using our electronic information and document management solution are not only reducing or all together eliminating heavy use of paper, but because they have built greater efficiencies into their operations without drastically changing how they work, they are seeing big improvements in their bottom line as well,” said Shufeldt.
About FOCUS Brands FOCUS Brands Inc. is the franchisor and operator of over 2,100 ice cream stores, bakeries, restaurants, and cafes in the United States, the District of Columbia, Puerto Rico, and 32 foreign countries under the brand names Carvel®, Cinnabon®, Schlotzsky’s®, Moe’s Southwest Grill®, and the franchisor of Seattle’s Best Coffee® on military bases and in certain international markets. Based in Atlanta, the primary objective of FOCUS Brands is to “FOCUS on making people happy.” Please visit www.focusbrands.com to learn more.
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