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Compliance, Storage Space and Productivity: Lead Motivational Issues Make SMBs Question What Records to Retain, and the Factors at Stake Office Productivity Solution Provider FileVision Offers Webinar to Educate SMBs on Information Management & Records Retention Policies
ATLANTA, November 21, 2006 – To retain or not to retain? That is the question considered by every small- and medium-sized business (SMB) in America. And, according to office productivity solution provider FileVision, in order to implement a records retention policy, SMBs first need to understand what is entailed, organizational impact – both from a legal and a productivity standpoint – and how to actively enforce the policy. To help SMBs answer these questions, FileVision will present a free webinar on December 13, 2006 at 2:00 PM ET entitled “Make Your News Years Resolution to Automate Your Retention Policy”. The webinar is open to the public and attendees can register at http://www.filevision.com/AutomateRetentionPolicyWebinarInvite.htm. “Many SMBs, under the advice of attorneys or tax professionals, have some type of document and records retention policy in place,” said Laurie Shufeldt, small business technology expert and VP of strategic business development, FileVision. “The challenge we’re seeing with many of our SMB clients is because they are dependent on paper-driven process, while also clinging to an overabundance of electronic data, processes aren’t documented, automated, or practiced in a timely manner. This results not only in increased security risks, but in more clutter, wasted storage space and ultimately, it is a killer to workplace productivity.” Records retention policies are part of a greater need businesses have to manage their digital and electronic information according to certain legal and industry standards. In research firm IDC’s 2006 Compliance in Information Management Forum West Survey, the majority of the respondents cited regulatory requirements as the key driver of their investments in records retention programs. 1 “Compliance is a
great catalyst for getting organized and following an official policy,”
said Shufeldt. “However, out of fear or wanting to protect
all bases, SMBs sometimes retain too many records, many of which
they don’t need. In our webinar, we will recommend a systematic
approach for determining records retention needs – from a
legal and productivity standpoint -- and how an automated system
can help companies comply while alleviating time-killing activities
associated with filing, searching and managing data. A new year
is a great time to start new processes to improve productivity in
the workplace.” The 45-minute FileVision webinar will answer the following questions:
FileVision Solution’s Role in Records Retention The FileVision software solution helps businesses enforce and practice an automated records retention policy while also increasing productivity. With FileVision, all corporate information is stored electronically and does not involve any paper-driven processes, which can decrease the efficiency rate at which records are processed. SMBs can custom configure their FileVision solution to store records for a specified amount of time before they are automatically purged from the system. For an end-user, having an automated system for records retention means only having on their desktops the necessary files to work productively throughout the day. It also helps productivity by streamlining search results to only find the most relevant and timely data available. And, it eliminates the need for SMBs to take that once-a-year, or once-a-quarter dreaded task of manually enforcing a records retention policy, which interrupts daily work routines and stalls the company’s normal workflow processes with unnecessary tasks that could otherwise be automated. # # #
1 "2006 Compliance in Information Management Forum West Survey: End-User Attitudes and Investment Priorities," Vivian Tero, IDC, July 2006. Media Contact: About FileVision |
