MADISON COUNTY GEORGIA

Organization Overview

• 38th county formed in Georgia, created in 1822 from parts of Clarke, Elbert, Franklin, Jackson and Oglethorpe counties
• Named for President James Madison
• Six municipalities, with Danielsville serving as the county seat
• Crawford W. Long, the first doctor to use ether in surgery, was born in Danielsville in 1815
• 23% of land is considered prime agricultural land. Agribusiness dominates the local economy, with poultry and egg production particularly important
• Population 25,700

Document Management and Imaging Goals

• Implement in County Clerk's office to automate paper-intensive process of preparing the agenda, meeting minutes and documentation for bi-monthly County Commission meetings
• Make agenda files available electronically to commissioners
• Eliminate physical storage, risk of misplaced or lost files
• Provide a central repository with easier storage and retrieval
• Improve workflow processes
• Eventual plan to roll-out FileVision in the Planning and Zoning Board to handle applications, supporting documentation and maps
• Accounts Payable will also implement FileVision to cut down on storage costs associated with keeping paper copies of purchase orders, invoices and check voices

FileVision Solution Overview

• FileVision provides an efficient and secure information relationship management solution for healthcare practices and hospitals to manage patient medical records, billing, insurance information, human resources and other processes. FileVision shares a heritage with document management, document imaging and workflow management solutions.

Results Achieved

• Improved time-consuming and labor-intensive process of meeting minutes significantly
• Better communications between departments and between commissioners
• Better security controls and auditing capability
• Cost reductions associated with storage costs
• Overall increased efficiency and better response times to requests for information